Privacy Policy for Damada Site Check-In System
Last Updated: February 2026
Damada (“we”, “us”, or “our”) is committed to protecting the privacy and security of your personal data. This policy explains how we collect and use your data when you use our site check-in system located at https://absc.synf.co.uk/.
1. Data We Collect
We collect the minimum amount of information necessary to manage site attendance and security:
- User Credentials: Your system username and password.
- Check-in/out Details: The date and time of your arrival and departure.
- Location Data: Your precise geographic location at the time of check-in/out to verify site presence.
- Technical Data: Your IP address, used to ensure unique device usage and prevent false entries.
- Work Details: The specific job number associated with your site visit.
2. Why We Collect This Data (Legal Basis)
We process your data under the legal basis of Legitimate Interests. These interests include:
- Ensuring the health and safety of personnel on site.
- Accurately tracking project progress via job numbers.
- Preventing fraudulent check-ins and ensuring the integrity of site records.
3. How We Use Your Data
The data is stored securely and is only accessible by authorized administrators for the purposes of viewing check-in logs and managing user accounts. Administrators may download this data into spreadsheets for reporting and payroll verification.
4. Data Retention
We retain check-in data only for as long as is necessary to fulfill our health and safety, project management, and legal obligations.
5. Your Rights
Under UK Data Protection Law (UK GDPR), you have the right to:
- Access: Request a copy of the data we hold about you.
- Rectification: Ask us to correct inaccurate information.
- Erasure: Request that we delete your data (subject to legal requirements).
- Object: Object to the processing of your data.
6. Security
Access to the system is restricted by password protection. We implement appropriate technical measures to prevent unauthorized access or data loss.
7. Contact Us
For any questions regarding this policy or to exercise your data rights, please contact the Damada System Administrator.